Assess and remove document access for old vendors

When dealing with external vendors, unmanaged access can lead to data breaches and non-compliance issues. It's therefore crucial to consistently withdraw document access from vendors once the collaboration is over. This task can however present challenges, considering the numerous individuals that could be part of a single collaboration and the hundreds of files and folders that are typically shared.

‍Problem

• Continued access after contract has ended
  Once a vendor's work is completed or the contractual relationship has ended, they may still retain access to your company's documents. These could include intellectual property, personal data, or sensitive business information. Failure to revoke their access can result in unintended data leaks, putting your organization at risk.

• Compliance requirement
  Revoking document access for former vendors is not only a security measure but also a compliance requirement under various legislations like GDPR, CCPA, etc. Non-compliance can lead to hefty fines, operational disruptions, and reputational damage.

• Negligence or malpractice
  Former vendors may not prioritize the safety of your documents due to negligence or lack of stringent security measures. This makes them vulnerable to cyberattacks, which can put your shared files at risk.

Solution

With Tricent, you gain a comprehensive view of all external entities that have access to your organization's files and have full complete control over who has access to your organization's files. 

In cases of contract termination, compliance issues, or any other vulnerabilities, you can promptly remove a former vendor's access to your documents. This ensures that your sensitive data remains secure and that your organization stays compliant with data protection regulations.