Alert end-users before their files are unshared

IT and security leaders are tasked with ensuring a secure file-sharing environment. However, the responsibility of deciding which files should remain shared and which can be unshared often lies solely with them. This can lead to inefficiencies as end-users may not be aware of the changes made to their files.

Problem 

Three main issues can arise from this scenario:

• Lack of end-user awareness
  End-users may not always be aware when their files are unshared, which could disrupt their workflow or collaboration with external parties.

• Potential for unwanted unsharing
  Without end-user input, administrators might unshare files that are still in active use, leading to unnecessary disruptions.

• Fear of disrupting user access
  Administrators may hesitate to unshare files due to concerns about interrupting user access or causing disruptions, leading to all files remaining shared. This can pose a significant risk to data security, as it increases the chances of sensitive information being accessed by unauthorized individuals or falling into the wrong hands.

• Increased administrative workload
  Administrators may spend excessive time trying to determine which files can be unshared safely, increasing their workload and reducing efficiency.

Solution 

With Tricent, administrators can set up an automatic alerting process tailored to their company's needs. Tricent will then send customized alerts to end-users about their files being unshared. End-users can either choose to take no action, in which case the file is automatically unshared, or they can decide to continue sharing the file.

This solution not only reduces the administrative workload but also ensures end-users have control over their files. It enables smooth collaboration by preventing unwanted unsharing and keeps end-users informed about the status of their files. This approach is a win-win for both administrators and end-users, making the process of file unsharing more efficient and effective.