Inactive files, folders, and teams mark the end of a project. Organizations seeking to pass regulatory audits must document they have (automated) processes for removing unnecessary external access. 


  • Failure to pass audits
    InfoSec regulations, like GDPR or ISO27001, follow the same principles of restricting and removing access to minimize potential misuse. In other words, without clear documented processes, passing a regulatory audit is highly unlikely.

  • Risks of sensitive data exposure
    Old projects could contain personal data, intellectual property, or anything of sensitive character. Leaving such information accessible to external parties could be disastrous if they get infiltrated or breached.

  • Stakeholder distrust
    In a time of rising security and compliance incidents; partners, customers, investors, and other stakeholders are vigilant about how organizations protect their data. Failure to show processes that restrict data access could result in stakeholder distrust and, ultimately, affect your collaboration with them.


With Tricent, you automatically remove external access to inactive files, folders, and teams. This helps you document to auditors or stakeholders that you have a process to protect your externally shared content. 

Here’s how you do that as an admin: 

Tricent designed for Microsoft 365: 

Go to, Settings, and, Automated cleanup. Toggle the slider. And click, continue.

Now input the amount of days you want from inactivity to unsharing. Click, Save settings.

If you haven't activated automated cleanup, click the slider, Active.

Get a walkthough of the tool