Inactive files, folders, and teams often mark the end of a project. Organizations seeking to pass regulatory audits must document they have (automated) processes for removing unnecessary external access.


Otherwise, this could lead to challenges such as:

  • Failure to pass audits
    InfoSec regulations, like GDPR or ISO27001, follow the same principles of restricting and removing access to minimize potential misuse. In other words, without clear documented processes, passing a regulatory audit is highly unlikely.
  • Risks of sensitive data exposure
    Old projects could contain personal data, intellectual property, and data of a sensitive nature. Leaving such information accessible to external parties could be disastrous if they get infiltrated or breached.
  • Stakeholder distrust
    In a time of rising security and compliance incidents; partners, customers, investors, and other stakeholders are vigilant about how organizations protect their data. Failure to show processes that restrict data access could result in stakeholder distrust and, ultimately, affect your collaboration with them.


With Tricent, you can automatically remove external access to files, folders, and teams that have been inactive for a set period. This helps you document to auditors or stakeholders that you have a process to protect your externally shared content. 

See how you do that with Tricent for Microsoft 365