File sharing governance for Google Workspace
Be in complete control of your organization's shared files
Automated file sharing governance
Have you ever asked your users to clean up their shared files to minimize your company’s exposure? It’s often a mammoth task, which seems impossible to truly bring over the finish line. With Tricent, you can easily set up automated policies that delegate share extension responsibilities to your end users. Making for an efficient process, that also saves you valuable time and resources.
Involve end users
Who actually knows if a file should stay shared? Usually, it will be the person who shared it. That is why we built Tricent for Google Workspace, to actively engage the end users, asking them to consider batches of files at set intervals. That way you do not overwhelm them, but steadily reduce your external exposure of shared files.
Feature highlights
Automated policies
Create global policies, or override policies specifically for organizational units and groups. Want marketing to be able to share more, and HR to share less? It’s easy to do in a few clicks and keep everyone both happy AND compliant, when it comes to file sharing.
Shared drives? No problem!
Tricent deals with files on shared drives just with files on My Drive. With set intervals, emails are sent to users who have been designated to clean up a shared drive, asking if a set of files should still be shared. You can add as many or as few people to each shared drive as you want.
Delegated administration
You can easily assign groups to administer the cleanup of shared files in organizational units, so local administrators can decide the policies for their particular end users.
Domain and account specific unsharing
Recently cut ties with a vendor? Not happy that you are sharing files with personal email accounts? Need to remove access to all shared files belonging to a part of the company that is being sold? It’s easy with Tricent for Google Workspace. Enter the account or domain you want to revoke access for, and find all the files across My Drive and shared drives to remove access instantly.
Too many old shared files to manage?
Do you just want to get rid of any shared files that have not been modified in more than 6 months? Or 18 months? Or any other time frame? Easy! Select the accounts that have shared files, and use Tricent’s bulk unshare feature to instantly remove the permissions.
Keep sharing. Responsibly.
Most people don’t remember to unshare files they’ve shared with others. Tricent remembers for you!