Audit and Manage Google Drive Permissions. Automatically.
Our Google Drive auditor tool gives you high-level control of your My Drive and shared drive files. Keep track of every item and revoke permissions at the press of a button.
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Why Tricent?
Tricent goes beyond the limits of native Google Admin dashboards with an all-in-one tool to effectively audit and manage your Drive permissions in a proactive, intuitive way. We help your organization:
Reduce the risk of
non-compliance
Every permission gets a built-in expiration date, so nothing is available to outsiders for longer than necessary (GDPR, CCPA, etc.).
Effectively respond to third-party breaches
If a partner’s security is compromised, you can shut off their access to your Drive files with a single click.
Automate your compliance and data governance
Enforce cleanup policies based on OUs or groups, as well as the frequency for how often end-users need to review their shared files.
Build a healthy compliance culture
Strengthen awareness by notifying end-users when their shared files need attention.
Audit Google Drive Permissions
The Google Drive auditor lets you get the full picture of your shared files, users, and domains in seconds.
Audit files
Discover which Drive files have been shared the most and who's responsible for them.
Audit Users
Get an overview of who is sharing the most, what files they are sharing, and with whom. Review and revoke permissions instantly.
Audit domains
See a ranked list of external domains that have access to your Google Drive and revoke access immediately. This is especially useful if an external partner has been compromised.
Manage Drive Permissions
Our Drive management tools grant you multiple ways to handle permissions across the entire organization. Manually or automatically: The choice is yours.
Manual cleanup
Revoke specific permissions directly from the Drive audit report. Filter and sort by users, domains, and files to perform bulk unshares.
Automated cleanup
Set up custom rules to perform regular Google Drive permissions cleanup in the background. Define the cleanup frequency as well as how many files end-users need to review in each batch.
User-driven cleanup
Involve your internal users by sending automated email reminders. Customize email frequency, cleanup priority, and cleanup days.
Google Drive vs. Tricent
While Google Drive lets admin users audit and manage permissions via native dashboards, these have limitations:
No top-level overview of shared files
Google Drive provides sharing permissions on the individual file, but not at the level of My Drives or shared drives. Tricent does.
No automated cleanup
Google Drive permission audits and cleanups have to be manually initiated by an admin. This makes the task increasingly unmanageable in larger organizations.
No support for bulk cleanup
Google Drive doesn’t have built-in support for bulk cleanup of files, users, and domains*. Tricent does.
No clear insights on individual users
Google Drive doesn’t provide an easy way to audit the sharing habits of the individual user.* Tricent does.
No insights on external domains
Google Drive doesn’t show you which domain(s) have access to your files. With Tricent, you get an instant overview and can bulk unshare files linked to suspicious or compromised domains.
No end-user involvement
Google Drive doesn’t alert end-users when their shared files need to be reviewed. Tricent does.
Admins need third-party tools to create a top-level overview and manage Drive permissions in bulk. Tricent’s Google Drive auditor and management tool gives you clear insights and a simple way to manage permissions at scale, across your entire organization, in a single place.
*Organizations using Google Workspace for Enterprise are able to audit Google Drive permissions.
Tricent helps you
Enforce compliant and secure file-sharing procedures
Tricent ensures that files shared by employees cannot be made accessible to external users forever.
Engage end-users with little to no effort
Employees will automatically be notified when their shared files require a compliance review.
Clean up shared files automatically
If employees do not respond to the notification email, Tricent proceeds to clean up the external file permissions.
Audit external permissions
Keep track of who has access to your sensitive files by auditing the permissions of external users.
Remove (external) permissions
Clean up file-permissions in bulk or through compliance automation.
Automate compliance
Enforce clean-up policies suited to your organization and help meet GDPR, CCPA, and other strict regulatory requirements.
Demonstrate compliance
Always be on top of data shared outside the organization through audit logs, insights, and dashboards.
Embed “privacy by design”
By addressing the end-users, you can meet the necessary measures to ensure information security.
FAQ
Why should you regularly check and update Google Drive permissions?
Drive permissions need to be reviewed regularly in order to ensure strong data protection standards (GDPR, CCPA, etc.). Unmonitored permissions could be considered a severe security and compliance issue that may cause financial and reputational consequences.
What are the risks of unmonitored permissions?
With unmonitored permissions, there’s a risk of compromised files, data leaks, data theft, security breaches, non-compliance penalties, insider trading, and much more. All of which could cause damage to your organization.
How often should you audit your permissions?
We recommend performing frequent audits, especially when there are critical changes in your environment. For example: on- and off-boarding, mergers & acquisitions, partnerships, data protection regulations, or cyber incidents.