Get Detailed Reports On Your SharePoint Permissions. Stay in Control.
Our SharePoint Permissions Report gives you a detailed view of your shared files, folders, Teams, external users, and domains. Keep track of every item, identify vulnerabilities, and secure your data.
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Why Tricent?
Tricent goes beyond the limitations of native SharePoint with detailed online reports to help you effectively review SharePoint permissions in a proactive, intuitive way. We help your organization:
- Understand your file sharing footprint
Know who can access your SharePoint to spot security and compliance vulnerabilities and suspicious sharings much faster.
- Respond to SharePoint vulnerabilities
Forget complex PowerShell scripts. Remove external access to your shared files, folders, and Teams with just a few clicks.
- Clean up orphaned files, folders and Teams
Improve your data governance by cleaning up files, folders, and Teams without an owner. - Automate cleanups of external permissions
Set up rule-based SharePoint permission reviews and cleanups that are customized for your needs.
- Build a healthy security and compliance culture
Send regular reports and summaries of shared data to internal users to involve them in the process.
Review SharePoint Permissions
The SharePoint online permissions report gives you the full picture of your shared files, folders, Teams, and external domains in seconds.
Review files and folders
Discover which SharePoint files and folders are shared externally and who's responsible for them.
Review Teams
Get a list of all externally shared Teams. Identify Team owner(s), total shares, and how many internal and external users can access them.
Review external users
Run a permissions report of all your external users that can access your SharePoint files and folders. Revoke permissions instantly.
Review external domains
Get a ranked report of external domains that have access to your SharePoint files and revoke access immediately. This is especially useful if an external partner has been breached.
Manage SharePoint Permissions
Our SharePoint permissions reporting tool also lets you manage external permissions across the entire organization. Manually or automatically: The choice is yours.
Manual cleanup
Revoke specific permissions directly from the SharePoint report. Filter and sort by external users, domains, Teams, files, and folders to perform targeted changes.
Automated cleanup
Set up custom rules to perform regular SharePoint permissions cleanup in the background. Define what to clean up and how often.
User-driven cleanup
Involve your internal users by sending automated cleanup reminders. Customize email scheduling frequency, age of files/folders/team, and more.
SharePoint vs. Tricent
While SharePoint offers native tools to audit and manage permissions, they have limitations:
- No shared top-level overview
In SharePoint native reports it’s not possible to get a complete overview of your organization’s total shared files, folders, and Teams. Tricent does.
- No clear insights into external permissions
External users may belong to multiple groups with varying permissions. SharePoint doesn’t provide an easy way to review and revoke external permission. Tricent does.
- No support for bulk cleanup
SharePoint doesn’t support bulk cleanup for external users, domains, files, folders, and Teams. Tricent does.
- No auditing filters in SharePoint
Getting visibility into which files, folders, and Teams are shared externally, don’t have an owner, or have been shared with a specific domain is cumbersome. Not with Tricent.
- No automated cleanup
Permissions reporting and management within SharePoint have to be manually initiated by an admin. This makes the task increasingly unmanageable in larger organizations.
- No rollback options
Say some files, folders or Teams accidentally got unshared. No problem, restore all sharing permissions in just one click.
Tricent’s SharePoint permissions reporting tool gives you clear insights and a simple way to manage permissions at scale, across your entire organization.
Tricent helps you
Enforce compliant and secure file sharing procedures
Tricent ensures that files shared by employees cannot be made accessible to external users forever.
Engage end users with little to no effort
Employees will automatically be notified when their shared files require a compliance review.
Clean up shared files automatically
If employees do not respond to the notification email, Tricent proceeds to clean up the external file permissions.
Remove (external) permissions
Clean up file permissions in bulk or through compliance automation.
Automate compliance
Enforce cleanup policies suited to your organization and help meet GDPR, CCPA, and other strict regulatory requirements.
Demonstrate compliance
Always be on top of data shared outside the organization through audit logs, insights, and dashboards.
FAQ
Why should you regularly check and update SharePoint permissions?
SharePoint permissions need be reviewed regularly in order to ensure strong data protection standards (GDPR, CCPA, etc.). Unmonitored permissions could be considered a severe security and compliance issue that could lead to financial and reputational consequences.
What are the risks of unmonitored permissions?
With unmonitored permissions there’s the risk of compromised files, data leaks, data theft, security breaches, non-compliance penalties, insider trading, and much more. All of which could cause damage to your organization.
How often should you audit your permissions?
We recommend to perform frequent audits, but especially when there are critical changes in your environment; for example, mergers & acquisitions, partnerships, data protection regulations, or cyber incidents.