Audit and Manage SharePoint Permissions. Automatically.
Our SharePoint permissions audit and management tool gives you high-level control of your shared files and teams. Keep track of every file and revoke permissions at the press of a button.
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Why Tricent?
Tricent goes beyond the limits of native SharePoint with an all-in-one tool to effectively audit and manage your SharePoints permissions in a proactive, intuitive way. We help your organization:
Reduce the risk of GDPR fines
Every permission gets a built-in expiration date, so nothing is available to outsiders for longer than necessary.
Effectively respond to third-party breaches
If a partner’s security is compromised, you can shut off their access to your teams and files with a single click.
Automate your compliance and data governance
Set up rule-based SharePoint permission reviews and cleanups that are customized for your needs.
Build a healthy compliance culture
Send regular summaries of shared files to internal users to involve them in the process.
Audit SharePoint Permissions
The SharePoint permissions audit lets you get the full picture of your shared files, teams, and external domains in seconds.
Audit files
Discover which SharePoint files have been shared most and who's responsible for them.
Audit teams and external users
Get an overview of your organization's most shared teams and the external users that can access your files. Review and revoke permissions instantly.
Audit domains
See a ranked list of external domains that have access to your SharePoint files and revoke access immediately. This is especially useful if an external partner has had a security breach.
Manage SharePoint Permissions
Our SharePoint permissions management tool grants you multiple ways to manage permissions across the entire organization. Manually or automatically: The choice is yours.
Manual cleanup
Revoke specific permissions directly from the audit report. Filter and sort by external users, domains, and files to perform targeted changes.
Automated cleanup
Set up custom rules to perform regular SharePoint permissions cleanup in the background. Define what to clean up and how often.
User-driven cleanup
Involve your internal users by sending automated email reminders. Customize emails scheduling, age of files, and more.
SharePoint vs. Tricent
While SharePoint offers native tools to audit and manage permissions, they have limitations:
No data about file permissions
SharePoint audits lack data about DriveItem permissions, which makes it difficult to get an overview of shared files and Teams.
No support for bulk cleanup
SharePoint doesn’t support bulk cleanup for files, teams, users, and domains. Tricent can.
No shared top-level overview
Separate departments typically manage their own permissions, potentially violating best practices.
No clear insights on individual users
Users may belong to multiple groups with varying permissions. SharePoint doesn’t provide an easy way to review per-user details.
No at-a-glance permission logs
There is no easy way to review who granted certain permissions, when, and their prior status. Likewise, there’s no straightforward way to revert these changes.
No automated cleanup
Permission audits and management within SharePoint have to be manually initiated by an admin. This makes the task increasingly unmanageable in larger organizations
Tricent’s SharePoint permissions management tool gives you clear insights and a simple way to manage permissions at scale, across your entire organization.
Tricent helps you
Enforce compliant and secure file-sharing procedures
Tricent ensures that files shared by employees cannot be made accessible to external users forever.
Engage end-users with little to no effort
Employees will automatically be notified when their shared files require a compliance review.
Clean up shared files automatically
If employees do not respond to the notification email, Tricent proceeds to clean up the external file permissions.
Audit external permissions
Keep track of who has access to your sensitive files by auditing the permissions of external users.
Remove (external) permissions
Clean up file-permissions in bulk or through compliance automation.
Automate compliance
Enforce clean-up policies suited to your organization and help meet GDPR, CCPA, and other strict regulatory requirements.
Demonstrate compliance
Always be on top of data shared outside the organization through audit logs, insights, and dashboards.
Embed “privacy by design”
By addressing the end-users, you can meet the necessary measures to ensure information security.
FAQ
Why should you regularly check and update SharePoint permissions?
SharePoint permissions need be reviewed regularly in order to ensure strong data protection standards (GDPR, CCPA, etc.). Unmonitored permissions could be considered a severe security and compliance issue that could lead to financial and reputational consequences.
What are the risks of unmonitored permissions?
With unmonitored permissions there’s the risk of compromised files, data leaks, data theft, security breaches, non-compliance penalties, insider trading, and much more. All of which could cause damage to your organization.
How often should you audit your permissions?
We recommend to perform frequent audits, but especially when there are critical changes in your environment; for example, mergers & acquisitions, partnerships, data protection regulations, or cyber incidents.