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Why Tricent?

Tricent goes beyond the limits of native SharePoint with an all-in-one tool to effectively audit and manage your SharePoints permissions in a proactive, intuitive way. We help your organization:

Reduce the risk of GDPR fines

Every permission gets a built-in expiration date, so nothing is available to outsiders for longer than necessary.

Effectively respond to third-party breaches

If a partner’s security is compromised, you can shut off their access to your Teams and files with a single click.

Automate your compliance and data governance

Set up rule-based SharePoint permission reviews and cleanups that are customized for your needs.

Build a healthy compliance culture

Send regular summaries of shared files to internal users to involve them in the process.

Audit SharePoint Permissions

The SharePoint permissions audit lets you get the full picture of your shared files, Teams, and external domains in seconds.

Audit files

Discover which SharePoint files have been shared most and who's responsible for them.

Tricent dashboard on Microsoft 365
Keep your friends close and your shared files closer

Audit Teams and external users

Get an overview of your organization's most shared Teams and the external users that can access your files. Review and revoke permissions instantly.

Audit domains

See a ranked list of external domains that have access to your SharePoint files and revoke access immediately. This is especially useful if an external partner has had a security breach.

Manage SharePoint Permissions

Our SharePoint permissions management tool grants you multiple ways to manage permissions across the entire organization. Manually or automatically: The choice is yours.

Manual cleanup

Revoke specific permissions directly from the audit report. Filter and sort by external users, domains, and files to perform targeted changes.

Automated cleanup

Set up custom rules to perform regular SharePoint permissions cleanup in the background. Define what to clean up and how often.

User-driven cleanup

Involve your internal users by sending automated email reminders. Customize emails scheduling, age of files, and more.

SharePoint vs. Tricent

While SharePoint offers native tools to audit and manage permissions, they have limitations:

No data about file permissions

SharePoint audits lack data about DriveItem permissions, which makes it difficult to get an overview of shared files and Teams.

No support for bulk cleanup

SharePoint doesn’t support bulk cleanup for files, Teams, users, and domains. Tricent can.

No shared top-level overview

Separate departments typically manage their own permissions, potentially violating best practices.

No clear insights on individual users

Users may belong to multiple groups with varying permissions. SharePoint doesn’t provide an easy way to review per-user details.

No at-a-glance permission logs

There is no easy way to review who granted certain permissions, when, and their prior status. Likewise, there’s no straightforward way to revert these changes.

No automated cleanup

Permission audits and management within SharePoint have to be manually initiated by an admin. This makes the task increasingly unmanageable in larger organizations

Tricent’s SharePoint permissions management tool gives you clear insights and a simple way to manage permissions at scale, across your entire organization.

Tricent helps you

Enforce compliant and secure file sharing procedures

Tricent ensures that files shared by employees cannot be made accessible to external users forever.

Engage end users with little to no effort

Employees will automatically be notified when their shared files require a compliance review.

Clean up shared files automatically

If employees do not respond to the notification email, Tricent proceeds to clean up the external file permissions.

Audit external permissions

Keep track of who has access to your sensitive files by auditing the permissions of external users.

Remove (external) permissions

Clean up file-permissions in bulk or through compliance automation.

Automate compliance

Enforce cleanup policies suited to your organization and help meet GDPR, CCPA, and other strict regulatory requirements.

Demonstrate compliance

Always be on top of data shared outside the organization through audit logs, insights, and dashboards.

Embed “privacy by design”

By addressing the end users, you can meet the necessary measures to ensure information security.


Why should you regularly check and update SharePoint permissions?

SharePoint permissions need be reviewed regularly in order to ensure strong data protection standards (GDPR, CCPA, etc.). Unmonitored permissions could be considered a severe security and compliance issue that could lead to financial and reputational consequences. 

What are the risks of unmonitored permissions?

With unmonitored permissions there’s the risk of compromised files, data leaks, data theft, security breaches, non-compliance penalties, insider trading, and much more. All of which could cause damage to your organization.  

How often should you audit your permissions?

We recommend to perform frequent audits, but especially when there are critical changes in your environment; for example, mergers & acquisitions, partnerships, data protection regulations, or cyber incidents.