Manage Google Drive Permissions.
At Scale. Automatically.
Our Google Drive permissions manager gives you high-level control of your My Drive and shared drive files. Keep track of every item and revoke permissions at the press of a button.
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Why Tricent?
Tricent goes beyond the limits of native Google Admin dashboards with an all-in-one tool to effectively manage Drive permissions in a proactive, intuitive way. We help your organization:
Reduce the risk of
non-compliance
Every permission gets a built-in expiration date, so nothing is available to outsiders for longer than necessary (GDPR, CCPA, etc.).
Effectively respond to third-party breaches
If a partner’s security is compromised, you can shut off their access to your Drive files with a single click.
Automate your compliance and data governance
Enforce cleanup policies based on OUs or groups and set the frequency for how often end users need to review their shared files.
Build a healthy compliance culture
Strengthen awareness by notifying end users when shared files need their attention.
Review Google Drive Permissions
Our tool gives you the full picture of your shared files, users, and domains in seconds.
View Files
Discover which Drive files have been shared the most and who's responsible for them.
View Users
Get an overview of who is sharing the most, what files they are sharing, and with whom. Review and revoke permissions instantly.
View Domains
See a ranked list of external domains that have access to your Google Drive and revoke access immediately. This is especially useful if an external partner has been compromised.
Manage Drive Permissions
Our Google Drive permissions manager grants you multiple ways to handle permissions across the entire organization. Manually or automatically: The choice is yours.
Manual cleanup
Revoke specific permissions directly from the Drive overview dashboard. Filter and sort by users, domains, and files to perform bulk unshares.
Automated cleanup
Set up automated rules for when end users need to review their shared Google Drive files. Define the cleanup frequency as well as how many files end users need to review in each batch.
User-driven cleanup
Personalize the cleanup to fit the individual group or OU by easily creating cleanup exceptions from the global settings—or go for a one-size-fits-all approach.
Google Drive vs. Tricent
While Google Drive provides permissions management for the individual file, it has certain limitations:
No top-level overview of shared files*
Admins can’t get an overview of everything that is shared from the organization’s Google Drive. Tricent can.
No end-user involvement
Google Drive doesn’t alert end users when their shared files need to be reviewed and managed. Tricent does.
No automated cleanup
Admins must manually manage permissions for each Google Drive file. This makes the task incredibly time-consuming, especially for larger organizations. Tricent automates permissions cleanup.
No support for bulk cleanup*
Google Drive doesn’t have built-in support for bulk cleanup of files, users, and domains. Tricent does.
No clear insights on individual users*
Google Drive doesn’t provide an easy way to review the sharing habits of the individual user. Tricent does.
No insights on external domains*
Google Drive doesn’t show you which domain(s) have access to your files. Tricent grants you an instant overview, letting you bulk manage and unshare files linked to suspicious or compromised domains.
Google admins need third-party tools to generate top-level reports and manage Drive permissions in bulk. Tricent’s Google Drive permissions manager gives you clear insights and a simple way to manage permissions at scale, across your entire organization, in a single place.
*Organizations using Google Workspace for Enterprise are able to manually manage Google Drive permissions.
Tricent helps you
Enforce compliant and secure file sharing procedures
Tricent ensures that files shared by employees cannot be made accessible to external users forever.
Engage end users with little to no effort
Employees will automatically be notified when their shared files require a compliance review.
Clean up shared files automatically
If employees do not respond to the notification email, Tricent proceeds to clean up the external file permissions.
Audit external permissions
Keep track of who has access to your sensitive files by auditing the permissions of external users.
Remove (external) permissions
Clean up file permissions in bulk or through compliance automation.
Automate compliance
Enforce cleanup policies suited to your organization and help meet GDPR, CCPA, and other strict regulatory requirements.
Demonstrate compliance
Always be on top of data shared outside the organization through audit logs, insights, and dashboards.
Embed “privacy by design”
By addressing the end users, you can meet the necessary measures to ensure information security.
FAQ
Why should you regularly check and update Google Drive permissions?
Drive permissions need to be regularly managed in order to ensure strong data protection standards (GDPR, CCPA, etc.). Unmonitored permissions could be considered a severe security and compliance issue that may lead to financial and reputational consequences.
What are the risks of unmanaged permissions?
With unmanaged permissions, there’s a risk of compromised files, data leaks, data theft, security breaches, non-compliance penalties, insider trading, and much more. All of which could cause damage to your organization.
How often should you check and manage permissions?
We recommend performing frequent checks, especially when there are critical changes in your environment. For example: on- and off-boarding, mergers & acquisitions, partnerships, data protection regulations, or cyber incidents.