As a Google Workspace administrator, you wear many hats. Security is a big one. But when it comes to external sharing on shared drives, achieving true control can feel like wrangling a herd of digital mustangs.
The biggest challenge? Understanding your exposure, not the content itself. You need to know:
- Who has access to your shared drives – and are they authorized?
- What level of access do they have – can they edit, share further, or download?
- Where is your data going – are external collaborators adhering to your security policies?
Traditional methods offer limited visibility. Manually sifting through permissions is tedious and error-prone. Audit logs provide a record, but proactive insights are essential. This lack of control exposes your organization to potential data breaches and compliance violations.
Introducing Tricent: Your Shared Drive Sharing Sheriff
Tricent’s file-sharing governance platform steps in to be your trusted deputy, bringing order to the external sharing chaos in both My Drives and Shared Drives. Here’s how Tricent empowers you:
- Comprehensive Visibility: Gain a centralized view of all external sharing activity across your Google Workspace domain. See who has access, what permissions they hold, and the files they’re interacting with.
- Granular Control: Define and enforce granular sharing policies for shared drives. Restrict access by domain, user type, or specific files.
- Automated Workflows: Eliminate manual tasks. Set automated approval processes for external sharing requests, ensuring compliance with your security protocols.
- Real-time Alerts: Get notified of suspicious activity, such as unauthorized access attempts or excessive file downloads. Respond swiftly to potential threats.
Beyond Visibility: Building a Culture of Secure Sharing
Tricent goes beyond simply giving you control. It fosters a culture of secure sharing within your organization. By establishing clear policies and automating workflows, Tricent empowers users to collaborate effectively while adhering to security best practices.
Stop Wrangling Mustangs, Start Riding Herd with Tricent
Don’t let external sharing on shared drives become a security nightmare. Take control with Tricent’s file-sharing governance platform.
Request a demo today and see how Tricent can help you achieve peace of mind in the wild west of external sharing.
