Collaboration is more than just a buzzword—it’s a necessity. The recent presentation at the Google Cloud Summit in the Nordics, “Sharing is Caring When Done Responsibly,” highlighted the importance of responsible sharing in the workplace and the significant trends driving this need.
The Major Trends Driving External Collaboration
- Cloud Adoption: The shift to cloud-based solutions has revolutionized how we store and share information, making collaboration more seamless and efficient.
- The Rise of the ‘Sharing Generation’: Millennials and Gen Z, who are more inclined towards sharing and collaboration, are now a significant part of the workforce.
- Globalization & Digitalization: As businesses expand globally, digital tools enable teams across different geographies to work together effectively.
The Benefits of Collaboration
The webinar underscored several compelling statistics that demonstrate the value of collaboration:
- 75% of employees value workplace collaboration, with millennials leading this trend.
- Regular collaboration can lead to a 17% increase in job satisfaction.
- Collaborative work boosts task effectiveness by 50%.
- Companies that prioritize collaboration are 30% more innovative and see a 36% increase in productivity.
- Such companies also outperform others by fivefold.
The Risks of External Sharing
However, with great collaboration comes great responsibility. The webinar highlighted several risks associated with external sharing:
- Post-collaboration file sharing: Files may remain accessible to external parties even after the collaboration ends, leading to potential data leaks and security breaches.
- Lack of visibility: Administrators often lack visibility into who has access to shared files, increasing the risk of unauthorized access.
- Inability to revoke access quickly: If a collaborator’s domain is compromised, there may be no rapid method to revoke access, exposing sensitive data to unnecessary risks.
- Outdated permissions: Without automated systems to revoke access, outdated permissions can linger, leading to unauthorized access.
- Unawareness of sharing footprint: Employees may share files without realizing the potential consequences, risking accidental leaks.
Addressing the Challenges
The webinar presented several solutions to mitigate these risks:
- Visibility: Tools that provide visibility into shared files across platforms like OneDrive, Teams, and SharePoint.
- Automated Access Revocation: Systems that can automatically or in bulk remove external file access.
- Employee Awareness: Raising awareness among employees about their sharing footprint and the importance of responsible sharing.
Conclusion
In conclusion, while sharing and collaboration are essential for modern business success, they must be managed responsibly. By adopting the right tools and practices, organizations can enjoy the benefits of collaboration while minimizing the associated risks. As the saying goes, “Sharing is caring,” but only when done responsibly.
Watch this presentation from #GoogleCloudSummitNordics:
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