Data security is paramount, and there are no questions about that. Businesses juggle sensitive information across devices, applications, and the cloud. Microsoft Purview offers a robust Data Loss Prevention (DLP) and classification solution to identify and protect this data.
Purview’s Strengths: Classification and DLP on Point
Purview excels at content classification. It leverages pre-built templates and allows you to create custom ones to categorize sensitive information like credit card numbers, social security numbers, or proprietary data1. These classifications become the foundation for DLP policies.
These policies scan emails, documents, and messages, identifying attempts to share sensitive information outside authorized channels. Purview then enforces actions like blocking the transfer, encrypting the file, or notifying administrators2. This multi-layered approach gives organizations a significant edge in data protection.
Where Purview Doesn’t Reach: File-Sharing Permissions
However, Purview doesn’t manage file-sharing permissions themselves. Imagine you’ve classified a document as “Highly Confidential.” Purview can prevent unauthorized external sharing, but it can’t restrict access within your organization. An employee with access could still share the document with colleagues who don’t necessarily need it.
Purview’s Shortcomings in File-Sharing Governance and Permission Control
While Microsoft Purview is a robust tool for data loss prevention (DLP) and classification, it falls short in providing comprehensive file-sharing governance and permission control. Here’s a breakdown of its limitations:
- Lack of Granular Permission Control
- Limited Scope: Purview primarily focuses on external sharing controls, such as preventing data leakage
- No Internal Controls: It lacks the ability to define granular permissions for internal users, restricting access based on roles, departments, or specific individuals3
- Absence of File-Sharing Activity Monitoring
- No Visibility: Purview doesn’t provide insights into file-sharing activities within the organization.
- Limited Audit Capabilities: It lacks the ability to track file sharing patterns, identify potential risks, and enforce compliance policies.
- No Centralized Policy Management
- Dispersed Controls: File-sharing permissions are often scattered across different platforms and systems.
- Inconsistent Enforcement: This makes it challenging to maintain consistent security policies across the organization.
- Limited Integration Capabilities
- Isolated Solution: Purview might not seamlessly integrate with other enterprise applications like HR systems or identity management platforms.
- Data Siloes: This can hinder effective collaboration and data governance.
In essence, while Purview is a powerful tool for data protection, it doesn’t offer the granular control, visibility, and centralized management necessary for comprehensive file-sharing governance.
Tricent: The Perfect Partner for Secure File Sharing
This is where Tricent comes in. Tricent’s file-sharing governance platform complements Purview beautifully. Here’s how:
- Granular Permission Control: Tricent allows you to set granular permissions on shared files and folders. You can define who can view, edit, or download content, ensuring sensitive information only reaches authorized individuals within your organization.
- Pre-Unshare Alerts: Prevent accidental oversharing. Tricent prompts users before unsharing files, giving them a chance to double-check if recipients have the right access levels.
- Reduced Administrative Burden: Tricent automates many file-sharing governance tasks, freeing up IT resources that can focus on other security initiatives.
Purview + Tricent: 360-Degree Information Security
You achieve a comprehensive information security solution by combining Purview’s classification and DLP with Tricent’s file-sharing governance. You identify, protect, and control access to sensitive data across devices and applications, closing the security gaps and ensuring compliance with industry regulations.
Ready for 360-Degree Information Security?
If you’re using Microsoft Purview and want to take your information security to the next level, Tricent is the perfect missing piece. Together, they provide a comprehensive solution that empowers collaboration while safeguarding your sensitive data. Visit www.tricent.com to learn more and secure your organization’s information flow!
