Managing File Sharing in Azure and Microsoft 365: A Guide for System Administrators

As a system administrator, managing file sharing within your organization can be a complex task. This is especially true when using cloud platforms like Azure and Microsoft 365. This blog post will guide you through the process of setting up expiration dates on file sharings from public links in Azure, and how to manage direct shares from the productivity suite using a tool like Tricent.

Setting Up Expiration Dates on File Sharing in Azure

Azure provides a feature that allows system administrators to set up expiration dates on file sharing from public links. This is a useful feature that helps maintain control over the accessibility of shared files. Here’s how you can do it:

1. Navigate to the Azure portal: Log in to your Azure account and navigate to the storage account where the file is located.
2. Access the shared file settings: Click on the ‘Shared access signature’ under the ‘Settings’ menu.
3. Set the expiration date: In the ‘Shared access signature’ settings, you can specify the ‘End time’ for the shared link. This will be the expiration date for the file sharing.

Remember, this feature only applies to file sharing from public links. It does not apply to direct shares from the productivity suite in Microsoft 365.

Managing Direct Shares from the Productivity Suite

For managing direct shares from the productivity suite in Microsoft 365, you will need a third-party tool like Tricent. Tricent is a comprehensive tool that covers all file sharing from Teams, OneDrives, and Shared Drives in Microsoft 365.

Here’s how you can use Tricent to manage your file shares:

1. Install Tricent: Visit www.tricent.com and follow the instructions to install Tricent for Microsoft 365.
2. Configure Tricent: Once installed, you can configure Tricent to manage file shares from Teams, OneDrives, and Shared Drives.
3. Set up policies: Tricent allows you to set up policies for file sharing, including setting expiration dates for shared files.

By using Tricent, you can ensure that all file shares in your organization are managed effectively, regardless of whether they are shared via public links or directly from the productivity suite.

Conclusion

Managing file sharing in Azure and Microsoft 365 can be a complex task, but with the right tools and knowledge, it can be made much simpler. By setting up expiration dates on file sharing in Azure and using Tricent for managing direct shares from the productivity suite, system administrators can maintain control over file accessibility in their organization. Remember, effective file-sharing management is crucial for maintaining data security and compliance in your organization.

You can visit Tricent on Azure Marketplace here.