5 Important Improvements to TCT
Thanks to your valuable feedback, we have upgraded TCT to create a better file-sharing experience for your business, users, and administrators. You don’t have to do anything from your side, just log in as usual and enjoy the new features. The update will take place on the 24th of June, 2021.
1. A new web app interface
The new layout makes it easier to navigate on the web app and to customize your settings.
Why is it important?
With the new interface, it becomes easier for admins to customize email workflows, audit and clean up the company’s Shared Drive, and take other administrative actions (e.g. bulk clean-up, view how many files each employee has shared, etc.).
What’s more, it is much more intuitive which improves the admin experience and helps you get the full value of TCT.
2. All-round Google Drive protection (My Drive and Shared Drives)
Most businesses store their files and folders on Shared Drives as it offers more control and structure, and the company “owns” everything in there. This helps companies prevent users from unsharing or deleting anything from their Google Drive.
However, getting the big picture of who shared what from Shared Drives requires a lot of manual work and complex scripting for admins, being very tedious.
Why is it important?
Now with TCT, admins can easily get an overview of their company’s Shared Drives and unshare any external access to its files and folders.
3. Support the file-sharing needs of each department with OUs and Groups
Each department will typically have different file-sharing needs. For example, sales want contracts to be signed before they get unshared, business partners need regular access to marketing assets, and HR must not expose data for long periods due to compliance.
Why is it important?
Now with TCT, admins can set different rules for different OUs or groups. For example, the HR department should have stricter clean-up rules as they deal with personal data more than the marketing department. This new feature lets admins support external collaboration without hampering the work of any department.
4. Audit and restore sharings with the Event Logs
Do files get unshared from your company’s Shared Drive? Do you need to audit or restore external access?
Knowing what has been unshared from Shared Drive wasn’t easy - and neither was restoring shared files. Users requested more than just auditing unshared files, that’s why we built more actionable measures into the Event logs.
Why is it important?
The Event logs groups all unshared actions into events. This allows admins to track how business files and folders are being handled for compliance and audit purposes.
With the Event logs, admins can easily look up users or so-called “events” and restore any sharings from Shared Drives in a more efficient way.
5. Who is (over)exposing your company’s data the most?
We did a study and found out that approx. 80% of shared files are exposed by the top 10% users in a company.
Why is it important?
Admins can now get a detailed report of how many files each user is sharing on My Drive. This information can help businesses and users become more aware of what they are (over)exposing and take proactive approaches to strengthen data protection.
